FAQ's

Baywood Oaks Community FAQs

Amenity Access

Pool/PARK/ANY OTHER AMENITIES THAT REQUIRE ACCESS?

What are the operating hours of the pool?
Mondays Closed
Tuesday 12:00 pm-8:00 pm
Wednesday 12:00 pm-8:00 pm
Thursday 12:00 pm-8:00 pm
Friday 12:00 pm-9:00 pm
Saturday 12:00 pm-9:00 pm
Sunday 12:00 pm-8:00 pm

For pool parties: Pool Management Company:

Bill Cole

Location: 4905 Hazeltine Pasadena TX 77505

(281) 648-3349

If a holiday falls on a Monday, then the pool will be closed the following day

Where is the pool located?

4905 Hazeltine Drive

Where can I get an access device?

Present ID at pool no Device needed

Architectural

What types of exterior modifications can I make to my home without requiring approval of the association?

All exterior modifications or improvements should be approved through the community association’s architectural control process. Please complete the architectural request form.

Where do I find my community's architectural modification request form?

The architectural modification request form can be found under the Documents section of TownSq.

What's the process for submitting the application? How long does it take to get approval?

Once the application is submitted it will be reviewed by the ACC Committee. This committee tasked by the Board of Directors to review each submission to determine that the request is in compliance with the association’s architectural guidelines. A response from the committee may take as many as 30 days from the date of submission. Please ensure that you provide as much information as possible with your application to avoid delays.

What is the status of my application?

If you have not heard from the Community Manager within 30 days from the date of submission, please submit a request via TownSQ

Board Meetings

How do I find out when the next Board meeting takes place?

Board Meeting dates and times are typically noticed via the News and Events section of TownSQ. If you have registered your email address, we will also send meeting details via email in advance of the meeting.

Common Area Maintenance

What am I responsible for maintaining?

Homeowners are responsible for all exterior maintenance of their property.

I need to report a maintenance issue to a common area in the community.

Please report all maintenance issues to your Community Manager at HBWOmanager@goodwintx.com

What is the trash/waste pick-up schedule for my community?

Tuesday & Friday

What is the bulk pick-up schedule for my community?

Refer to the City of Pasadena website, https://www.pasadenatx.gov/

How do I get electric/gas/water/trash service?

Refer to the City of Pasadena website, https://www.pasadenatx.gov/

How do I get a mailbox key?

Please contact your local United States Postal Center for instructions on obtaining your mailbox key or contact a locksmith if your house was purchased as a resale.

Compliance

I just received a violation notice. Who can I talk to about it?

Covenant violation related inquiries can be directed to our Compliance Department at S.HOU.Compliance@goodwintx.com Additional contact information is available on the notice you received.

I need to report an issue with a neighbor's home.

Please submit a request via please submit a request via TownSQ and include a picture and as much detail as possible where applicable.

When does your compliance driver come through our community?

The schedule will vary, but our compliance drivers typically visit the community on a bi-monthly basis. Spot inspections are also completed.

Is there a list of do's and don'ts I can give to my tenant?

A copy of the community’s Covenants, Conditions and Restrictions can be found on your community’s website by visiting www.goodwintx.com and entering your community name in the “Find My Community Page” field at the top right corner of our webpage.

Contacts

Who can I reach for help?

We have a team of industry professionals standing by to assist you. Here are the various ways you can reach us:

TownSQ App: Submit a request via our web and mobile application.

Customer Service Team: Available Monday-Friday, 8:00 AM-6:00 PM.

855-289-6007 or info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com.

Theresa Platz, Community Manager: By phone at 346-237-5874. or Via email HBWOmanager@goodwintx.com.

Compliance Team: Covenant violation related inquiries can be directed to S.HOU.Compliance@goodwintx.com.

How can I reach the Board of Directors?

You are invited to address the Board of Directors at the next scheduled Board Meeting or by submitting a request via TownSQ.

Documents

Where can I find the governing documents of the association?

A copy of the community’s governing documents can be found on your community’s website by visiting www.goodwintx.com and entering your community name in the “Find My Community Page” field at the top right corner of our webpage.

Financial

What is my balance?

You can view your account balance by logging in to TownSQ. You may also request your balance by contacting our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com

How do I pay my assessment?

For your convenience, we offer several payment options:

Option 1: Mail-In Your Payment to the following address:

HBWO – Association Name

c/o Goodwin Processing Center

PO Box 93447

Las Vegas, NV 89193-3447

Option 2: TownSQ website (www.TownSQ.io) or mobile application. Your account balance is also available by accessing your TownSQ account.

From the web:

Login to TownSQ at https://app.TownSQ.io/login
From the top of your home page feed, select the account you’d like to make a payment on.
Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

From the TownSQ App:

From the top of your mobile feed, choose the account you’d like to make a payment on.
Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

TownSQ offers both ACH and debit/credit card payment options. When making credit card payments online, there is a $1 convenience fee plus 3.5% of the total payment amount. This fee is based on your assessment. When making a payment via e-check, there is a $1 convenience fee.

Option 3: Bank Bill Pay Service - If you use a bill payment service that automatically makes payments for you, please change the name of the payee and the address for payment to the PO Box address referenced above. You will need to note your account number and association code (HBWO) in the memo section of your check.

Can I pay my assessment with a credit/debit card?

Yes, credit/debit cards are accepted through TownSQ.

From the web:

Login to TownSQ at https://app.TownSQ.io/login
From the top of your home page feed, select the account you’d like to make a payment on.
Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

From the TownSQ App:

From the top of your mobile feed, choose the account you’d like to make a payment on.
Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

What is my property code?

Your Property Code is HBWO

What is the Management ID?

6587

When is my assessment due?

January 1st; delinquent as of February 1st with monthly interest if not paid every month afterwards.

Are there any fees associated with online payments?

When making credit card payments online, there is a $1 convenience fee plus 3.5% of the total payment amount. This fee is based on your assessment. When making a payment via e-check, there is a $1 convenience fee.

Why does my account show a negative number?

A negative number means that you have a credit balance.

I received a letter about a past due assessment. Who can I talk to about these fees?

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com.

Who can I talk to about setting up a payment plan?

Contact our team at delinquencies@goodwintx.com. A member of our team will be happy to assist you however possible.

What is my assessment paying for?

Your community’s assessment pays for the operating expenses of the association. This can include utilities, landscaping, amenity maintenance, insurance, etc..

Where can I find my account number?

You can find your account number in your billing statement or coupon book. If you cannot locate your account number, please contact our Customer Service team at 855-289-6007.

Insurance

My lender is asking for a copy of the association's insurance. Where do I get this information?

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com. You can also submit a request through TownSQ.

Owner Information

How do I update my contact information/mailing address?

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com. You can also submit a request through TownSQ.

Resales

How do I get a lender questionnaire completed?

Visit the Goodwin & Company website for more information www.goodwintx.com.

How much does a lender questionnaire cost?

Visit the Goodwin & Company website for more information www.goodwintx.com.

Where do I obtain a resale certificate?

Visit the Goodwin & Company website for more information www.goodwintx.com.

I'm the Lender and would like to get a statement. Is there a charge for this?

Visit the Goodwin & Company website for more information www.goodwintx.com.

Townsq

What is TownSQ?

TownSQ is an all-in-one mobile app designed to help you connect, collaborate and stay up-to-date with your community – any time on any device. TownSQ streamlines operations for board members and simplifies community living for homeowners. With TownSQ you can:

Easily communicate with neighbors, community managers, and board members
Manage your account and pay online
Get up-to-date community news and events
Request and review status of service inquiries
Participate in community polls
Access community forms and documents
And more…

How do I register for TownSQ?

Registering for TownSQ is fast and easy. Follow the steps below to get started:

Visit https://app.TownSQ.io/ais/sign-up
Enter your Account Number and Zip code (Physical property address)
Provide your email address and create a password

I'm getting an error when I try to register for TownSQ. Can you help?

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com.

How do I change my email preferences for TownSQ notifications?

Once you have logged in to TownSQ, you can edit your notification preferences by editing your profile. To edit your profile, click on your name in the top right-hand corner of the TownSQ page and a drop down will appear with the “Edit Profile” link.

How do I submit a request in TownSQ?

Once you have logged in to TownSQ, click the “Requests” link on the menu bar on the left-hand side of your screen.

I forgot my TownSQ password, how can I reset it?

Visit https://app.TownSQ.io/user-recovery to reset your password